Tired of Gmail? Here’s how to switch to Zoho mail in 5 simple steps

With Indian ministers backing Zoho Mail for its privacy and security, users are now considering switching from Gmail. Here’s a quick, step-by-step guide to help you make the move without losing data.

New Delhi: Zoho Mail, a homegrown Indian email service, is seeing a surge in popularity after top Union ministers publicly announced their switch from Gmail. Union Home Minister Amit Shah recently confirmed that his official email communication has now moved to Zoho Mail, encouraging others to do the same.

The endorsement follows similar moves by ministers like Ashwini Vaishnaw, Piyush Goyal, and Dharmendra Pradhan. The shift has triggered conversations across government and private sectors about the need to adopt indigenous, secure, and ad-free alternatives to foreign platforms.

Switch from Gmail to Zoho Mail: Step-by-Step Guide
Making the transition from Gmail to Zoho Mail is straightforward. Here’s how you can do it:

Step 1: Create a Zoho Mail account:
Visit Zoho Mail and sign up for a free or paid account, depending on your needs.

Step 2: Enable IMAP in Gmail:
Go to Gmail > Settings > Forwarding and POP/IMAP. Enable IMAP access to allow Zoho Mail to import your existing emails.

Step 3: Use the Zoho Mail Migration Wizard:
After logging into Zoho Mail, head to Settings > Import/Export and launch the Migration Wizard. This tool helps transfer all Gmail emails, contacts, and folders without any data loss.

Step 4: Set up email forwarding in Gmail:
To ensure you don’t miss any new messages, enable automatic email forwarding from Gmail to Zoho.

Step 5: Notify your contacts:
Once the migration is complete, share your new Zoho Mail address and update it across platforms and services.

Why Users Prefer Zoho Mail Over Gmail?
With increasing concerns over data privacy, many users are turning to Zoho Mail for its ad-free experience, strong privacy policy, and data hosted on Indian servers. Unlike Gmail, Zoho does not scan emails for advertising or offer intrusive integrations that could compromise user privacy.

Moreover, Zoho operates independently without relying on monetizing user data, a practice that’s often criticized in Google's ecosystem. This makes it a preferred choice for users who value confidentiality—especially government officials, professionals, and privacy-conscious individuals.

Key Features of Zoho Mail
1. Ad-Free Interface: No banner or targeted ads, even on the free plan.

2. End-to-End Encryption: Enhanced security for sensitive emails.

3. Offline Access: Read, compose, and search emails without an internet connection.

4. Custom Domain Hosting: Ideal for businesses that want branded email addresses.

5. Calendar, Tasks & Notes Integration: Built-in productivity tools.

6. Mobile App Support: Full-featured apps for Android and iOS.

7. Migration Tools: Easily bring data from Gmail, Outlook, Yahoo, and more.

Looking Beyond Email
Zoho’s growth isn’t limited to email. Its messaging app Arattai is also gaining traction as a swadeshi alternative to WhatsApp, further reflecting India’s push for digital self-reliance.

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Caption: Zoho offers privacy, encryption, and no ads.
Caption: Dharmendra Pradhan also promoted the use of Zoho.